Reasons Why Your Malaysian Employment Pass Was Rejected

3 min read|Last Updated: April 14, 2023|

Malaysia is one of the popular destinations for professionals to live and work. In order to work in Malaysia, you must obtain an employment pass (EP). An employment pass is a permit issued by the Malaysian government which grants foreign professionals to live and work in Malaysia.

Types of Work Passes in Malaysia

There are 3 main types of employment passes in Malaysia, issued by the Immigration Department of Malaysia that a foreigner can apply for, which include:

  • Employment Pass

    • For individuals who possess specific skill set in a technical or managerial position
    • Minimum validity period of 2 years
    • Divided into 3 categories – Category I, II, and III.
  • Temporary Employment Pass (TEP)

    • For individuals with a monthly drawn salary of less than RM5,000
    • Applicable for employees with an employment period of less than 2 years
  • Professional Visit Pass (PVP)

    • For skilled foreign worker who intend to provide service to a company in Malaysia on behalf of a foreign company
    • Usually for a short-term attachment
    • Issued for a minimum of 6 months
    • Must not exceed 12 months

If you’d like to know more about the differences between these 3 work passes, you can check out our Malaysia working visa guide!

Malaysia Tax Expert Lera

These work passes are not considered as long-term passes and will require renewal before the end of the validity period. For foreign employees, you must secure a job offer from a Malaysian-based company and the offer should meet the minimum salary requirement for a successful employment pass application.

All passes are to be sponsored by the employer of the Malaysian company and all the Malaysian companies must be registered with the relevant Immigration Department.

Reasons for Rejection of Your Malaysian Employment Pass

As the Malaysian government has to regulate and ensure that the foreign talents meet the needs of its growing economy, there are strict regulations that apply. Some of the more common reasons for Malaysian EP rejection are:

  • Full quota

  • Incomplete application forms

  • Records are not up to date

  • Failure to provide certified copies of documents

  • Salary profile does not meet the requirements

  • Skills can be locally sourced

  • Poor letter of justification by the employer

Appeal to Review Malaysian Employment Pass Rejection

If your application is rejected, your employer may submit an appeal, but the processing time for the appeal would depend on the circumstances and the reason for the appeal. An appeal can be lodged 14 days after receiving notice of the decision for your initial application.

Setting Up a Company Through Employment Pass

The other alternative to working in Malaysia is through setting up your own company and applying an employment pass under the new company. In this case, you are able to dictate the salary bracket that you wish, and overall have more control over your application after employment pass rejection.

Here is an infographic to sum up the main points of company setup in Malaysia:

malaysia company incorporation infographic


Come down to our office or connect with us virtually for an employment pass assessment and learn more about our corporate services today.


What are the advantages of getting an Employment Pass in Malaysia?2021-09-15T17:24:34+08:00

Aside from being able to live and work in Malaysia after securing your employment pass, some of the advantages include, among others:

  1. Opening of a bank account
  2. Doorway to Permanent Residency
  3. Employee Provident Fund contribution

You can find out more about the advantages in our article here!

How can I do an appeal for my rejected Employment Pass application?2021-09-15T17:23:30+08:00

Appeals must be made through the immigration department, similar to the application process.

Can anyone from any country receive an Employment Pass?2021-09-15T17:22:48+08:00

The current regulations regarding the Employment Pass do not bar anyone from receiving one on the basis of nationality. Anyone who meets all of the relevant criteria may receive it. Therefore, any eligible person from any country may receive an Employment Pass.

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  1. Profile Picture For PHP
    Amit Kumar Mishra August 29, 2022 at 12:56 pm - Reply

    Hi My Malaysia Employment pass has been rejected today.
    But I can not see the reason for rejection.
    What should I do next to know the reason and how can we fix this subject.

    • Profile Picture For PHP
      Paul Hype Page August 29, 2022 at 3:24 pm

      Hi Kumar, only your employers who helped you apply are able to view the reasons for rejected. You may want to reach out to them.

      Good luck!

  2. Profile Picture For PHP
    Yong August 21, 2021 at 2:01 am - Reply

    Hi, my employee’s employment has been rejected for more than a month, how can I reapply for it?

  3. Profile Picture For PHP
    Diane November 11, 2020 at 5:27 pm - Reply

    Hi, my visa application appeal was being rejected. Is there any chance for them to reconsider it? My social visa was expired during MCO.

    • Profile Picture For PHP
      Tiwi November 13, 2020 at 3:44 pm

      Hi Diane,
      We can’t say for sure. You can try to appeal but we do not have a service for it

      Please contact us via Paul Hype Page to discuss further.
      Thank you for your question.
      Warm regards

  4. Profile Picture For PHP
    benny swinn February 10, 2020 at 10:53 am - Reply

    We are Singaporeans (2 of us) and are currently directors of a Malaysian incorporated company operating in Johor. Do we need to apply for employment passes to work in Malaysia/Johor? If yes, please advise how you can assist us in the application.

    Thank you.

    • Profile Picture For PHP
      Tiwiyah Kumaran February 12, 2020 at 10:45 am

      Hello Benny,

      Given your current situation, it would be in your best interest to apply for Employment Passes. Fortunately for you, one of the services provided by our company is that of making applications for Employment Passes of Malaysia. The fee is RM6,600 per pass, not including government fees.

      Thank you for your question.

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