Whether you are an expat or a local looking to register a company in Malaysia, this guide outlines the key steps for a successful company registration. The governmental body for Malaysia company registry is the Suruhanjaya Syarikat Malaysia (SSM). All entrepreneurs and business owners must register their company with SSM.

There are 3 parts to your company registration process:

  • Pre-registration

  • Registration with SSM

  • Post-registration

What are the Requirements for Malaysia Company Registration?

The requirements for Malaysia company registration are:

  • Minimum 1 director, aged 18 years old and above
  • Minimum 1 shareholder, aged 18 years old and above
  • Minimum RM1 paid-up capital

  • Appointment of a local company secretary who is licensed by SSM or a member of any professional body

  • A local registered address

Once you have fulfilled these requirements, you can proceed to register your company with SSM directly online if you are a local resident or engage a registered filing agent to assist with your company registration.

Malaysia Corporate Secretary Ramu

Step-by-Step Guide to Register a Company in Malaysia

The process of registering a company in Malaysia is straightforward once you have all the information ready.

Step 1: Identify your ideal business structure
Before you can register your company, you should have an overview of the types of entities that you can set up in Malaysia.

Choose from the following business structures:

Each of the business structures have their pros and cons. Based on our experience, the most common business structures are the sole proprietorship and the private limited company. To find out more about the comparative difference between the two business structures, you can read in-depth in our articles linked above.

Step 2: Choosing a company name
There are specific guidelines and requirements when you pick your ideal company name. We have outlined the full list in our article on selecting a company name here.

Once you have identified your company name, you will need you check its availability with SSM. Alternatively, you can use our free company name checker tool as well.

Step 3: Register with SSM
Your approved company name will be reserved for 30 days from the date of confirmation by SSM. Upon receiving confirmation, you may kickstart your registration process online via the SSM website.

The documents needed for company registration with SSM include:

  • Copy of the identification card for every director

  • Declaration of compliance

  • Declaration by a director or a promoter before appointment

What to Do After Company Registration in Malaysia?

After registering and getting your incorporation certificate, your business is now a legal entity, and you can start doing business if no additional licenses are required.

Here are a few things that needs to be done after your company has been successfully registered:

  • Opening a corporate bank account

    If you are a foreigner setting up a company in Malaysia, the process to open a corporate bank account may be more difficult as compared to a local.

    We have provided our insights on the challenges that you may face and the process of getting a bank account here.

    Some of the local banks that you can consider include:

    • Maybank
    • CIMB Bank
    • RHB Bank
    • UOB Bank
    • Hong Leong Bank Berhad

    The documents required to open a corporate bank account are:

    • Section 14 – Superform (Application for registration of a company)
    • Section 15 – Notice of Registration (Certificate issued by SSM)
    • Section 17 – Certificate of Incorporation
    • Section 46 – Particular of registered address
    • Section 58 – Particulars of directors
    • Section 58 & 236 (2) – Appointment of first company secretary
    • Section 78 – Particulars of shareholders and shares
    • NRIC/ Passport
    • Business Plan
    • Proof of residential address
    • Tenancy agreement of business address (if any)
  • Applying for business licenses (if needed)

    There are 3 categories for business licenses in Malaysia:

    • General licenses from local town councils
    • Industry or sector specific licenses from government ministries
    • Activity-specific licenses

    See our guide on the types of business licenses required for various industries.

    See our guide on the types of business licenses required for various industries. Typically, the duration for business license approvals takes between 1-6 months.

  • Fulfilling your tax obligations & annual business reporting compliance

    Every company in Malaysia is obligated to pay corporate taxes and adhere to the regulation set out in the Company Act 2016.

    The corporate tax rate in Malaysia is 24%. All taxes are to be filed annually, unless exempted.

    To find out if your company is eligible for tax exemptions or tax incentives, you can read more about it here.

  • Hiring local or foreign employees

    The last but most important thing is hiring employees for your company. In Malaysia, all employers are required to register with the Employee Provident Fund (EPF) within 7 days before your employee’s start date.

    Here are the documents required for EPF registration for private sector employers:

    • Form KWSP 1
    • Form 49
    • SSM Company Incorporation Certificate
    • Director’s identification card

    If you are unsure of your employer’s obligations to your employees, you can read our comprehensive guide to EPF, SOCSO, EIS and MTD in Malaysia.

    For foreign employees, you will need to apply on their behalf a work visa. Foreign business owners are also required to apply for an employment pass under the company.

How to Get Business Registration Number in Malaysia?

After successfully registering your company, you will be given a business registration number in Malaysia. This section will share more about the purpose of the business registration number.

What is the business registration number?

To differentiate the companies, every country has a set of numerical values to identify the companies that operate in the jurisdiction – Malaysia is no different.

Previously, a Malaysia-registered company was issued a 7 digit number with an alphabet. However, starting from October 2019, SSM has decided to change the format to 12 digits, starting from the year of incorporation without any alphabets included.

Here are the examples of the current and past business registration number:

  • Past: ABCD Sdn. Bhd. – Company No.: 1234567-A

  • New: ABCD Sdn. Bhd. – Company No. 202201234565

The new format follows the following breakdown to derive the 12 digits:

  • First 4 digits– represents the year of the entity is registered (E.g. 2022)

  • Next 2 digits– represents the type of business activity (E.g. 01)

  • Last 6 digits– represents the unique entity number (E.g. 234565)

The type of business entity is listed below:

  • 01 – is a local owned Private/Public limited Company

  • 02 – is a foreign owned Private/Public limited Company

  • 03 – is business registration such as sole proprietorship/partnership

  • 04 – is a local owned Limited Liability Partnership (LLP)

  • 05 – is a foreign owned Limited Liability Partnership (LLP)

  • 06 – is for Limited Liability Partnership (LLP) specifically for professional practice

When is the Business Registration Number Issued?

A business registration number is unique and is normally generated once an entity is successfully incorporated.

Every registration number will initially be seen in Section 15 – Notice of Registration furnished by the Companies Commission of Malaysia (SSM) once an incorporation is successful. Then, all Company related documents printed via the official Companies Commission of Malaysia (SSM) website will also state the company registration number.

What is the Purpose of the Business Registration Number?

Aside from identifying the different businesses in Malaysia, the business registration number is important when carrying out formal applications with the government and other administrative matters.

For instance, this number will be used in the following scenarios:

  • Opening a corporate bank account in Malaysia
  • Register for licenses and permits
  • Register the company profile with government agencies like Employee Provident Fund (EPF)

In order for an entity to register such profiles, a registration number is always required for the agency to identify the Company in government official website to ensure its legitimacy.

Even though an entity is running an online business, according to the Malaysia Consumer Protection Regulations 2012, the entity must indicate the Company’s business registration number in its official website to avoid the consumers being scammed.

Paul Hype Page Malaysia Company Registration Process

At Paul Hype Page, we have our own proprietary software for company registration and corporate secretarial activities. All incorporation and corporate secretarial processes are done online, without a need to be present physically in Malaysia.

If you were to appoint us as your trusted incorporation provider, here are the steps that you will need to follow through.

Steps to Register a Company Action By
Submission of all required incorporation information through our platform – shareholder details, company name, etc. Client
KYC assessment Paul Hype Page
Reservation of company name Paul Hype Page
Sign all documents for incorporation digitally Client
Submission of all incorporation documents to SSM Paul Hype Page
Uploading all documents into your company’s profile on our platform Paul Hype Page
Applying for business licenses Paul Hype Page
Applying for a work visa Paul Hype Page

The process is simple – provide and sign all the documents digitally and our team will handle the rest.

KICKSTART YOUR COMPANY REGISTRATION PROCESS TODAY

Get in touch with us virtually or come down to our office for an incorporation assessment and find out more about our corporate services.

Share This Story, Choose Your Platform!

More Business Insights

Undecided or got questions

Got other questions?

Drop us a message on WhatsApp or connect with us through our contact form.

Join the discussions