In short: A Malaysia Employment Pass (EP) allows a foreign professional to work for the Malaysian company that sponsors it, and the employer — not the individual — applies through the Expatriate Services Division (ESD). For new and renewal applications submitted on or after 1 June 2026, the revised Employment Pass policy applies, including updated category thresholds and a succession (replacement) plan for Category II and III applications from 1 January 2027. Confirm the current category rules on the official ESD announcement of 15 January 2026 and the 26 May 2026 update. Official published processing times include a 5-working-day track and a 15-working-day track via Xpats Gateway, with endorsement as a later step. The official Employment Pass application fee is RM2,000, or RM2,160 including 8% SST, plus separate Immigration endorsement fees; confirm the current amounts on the official ESD payment table. Paul Hype Page & Co (Malaysia) helps employers register with ESD, prepare the application and plan renewals. All applications remain subject to approval by the authorities.
How Paul Hype Page helps with a Malaysia Employment Pass
In short: Paul Hype Page & Co (Malaysia) is an accounting firm and a corporate service provider (CSP). We help Malaysian employers, including foreign-owned companies we incorporate, register with the Expatriate Services Division (ESD) and apply for Employment Passes so overseas expatriates and their families can relocate. The same team can also handle the implementation work around the pass: company incorporation, government licences including the WRT licence where required, corporate bank account opening, hiring, and searching for an office or factory. We are a multi-jurisdiction CSP with offices in Asia, and we can assist across Asia, including Japan, China and Australia. We are not a Malaysian audit firm and not a licensed tax agent. All applications remain subject to approval by the authorities.
- Help employers register with ESD and prepare Employment Pass applications, including passes for eligible family members.
- Incorporate the sponsoring Malaysian company and act as company secretary where needed.
- Apply for supporting government licences, including the Wholesale and Retail Trade (WRT) licence where ESD registration requires it.
- Coordinate opening a corporate bank account. Paul Hype Page & Co is an accounting firm as well as a corporate service provider. We certify your bank trail and source-of-funds documents, and the cash-flow forecast we prepare from your actual plan, contracts and pipeline. You get a certified source-of-funds report that banks trust, which helps your account get opened faster and with fewer questions. The bank still decides whether to open the account, and approval is not guaranteed.
- Help you plan for the official ESD paid-up capital requirements, including RM1,000,000 for foreign-owned companies in wholesale, retail and trade, together with the required trade-ministry approval. Paul Hype Page has the solution. This is not a waiver or circumvention of the paid-up capital requirement, and Employment Pass approval is not guaranteed.
Key employer checks
Three points that are easy to miss when planning a Malaysia Employment Pass:
- The pass is only valid in Peninsular Malaysia. The Expatriate Services Division states that an Employment Pass is only valid in Peninsular Malaysia. Work in Sabah or Sarawak is subject to the immigration arrangements of those states. Confirm the correct pass and authority before the employee starts work there.
- A sector or trade licence may still be required. ESD company registration can ask for supporting licences, including a Wholesale, Retail and Trade (WRT) licence where the company’s activity falls under distributive trade, and other sector licences where they apply. Confirm the current licence with the relevant ministry before you rely on the company as an Employment Pass sponsor.
- Some sectors need an approving-agency letter first. For regulated or promoted activities, the employer may need a supporting letter from the relevant approving agency (for example MIDA or MDEC) before submitting the expatriate application in ESD Online. The Employment Pass is still applied for by the Malaysian employer through ESD once that support is in place.
Before you apply: JTKSM Section 60K and MYFutureJobs via Xpats Gateway
From 1 July 2025, employers that require prior approval from the Department of Labour of Peninsular Malaysia (JTKSM) under Section 60K of the Employment Act 1955 (Act 265) must submit new Employment Pass and Professional Visit Pass applications through the Xpats Gateway on the ESD portal.
This precondition applies to private-sector employers in Peninsular Malaysia and Labuan. It is not a rule that every employer, in every situation, must obtain JTKSM approval.
JTKSM approval is not required for:
- Employment Pass or Professional Visit Pass renewals;
- the government sector and public universities; and
- a change of position or category within the same company where the applicant is already in Malaysia (Employment Pass only).
A MYFutureJobs Advertisement Acknowledgement Letter from the Social Security Organisation (PERKESO) is required for a new Employment Pass application, except where the position is on PERKESO’s exemption list, the application is an Employment Pass renewal, or there is a change of position or category within the same company and the applicant is already in Malaysia.
An employer that proceeds without the required JTKSM approval may be liable to a fine of up to RM100,000, imprisonment of up to five years, or both.
Source: ESD Xpats Gateway FAQ (read 11 November 2026). Check the current official position before you apply, because official requirements can change. Contact Paul Hype Page if you need help checking which preconditions apply to your company. This is not a guarantee that an application will be approved.
Paul Hype Page helps Malaysian employers apply for an Employment Pass so a foreign professional can work for the sponsoring company. The employer applies through the Expatriate Services Division (ESD). For new and renewal applications submitted from 1 June 2026, the minimum basic monthly salary is RM20,000 for Category I, RM10,000 to RM19,999 for Category II, and RM5,000 to RM9,999 for Category III. An Employment Pass may be issued for up to 60 months, subject to the employment contract, the category and approval.
ESD registration asks for current SSM company records, which our company secretary services help keep up to date. Approval is subject to the relevant authorities and the facts of each application. For businesses setting up a Malaysian entity, see our Malaysia company incorporation services.
Malaysia Employment Pass: 2026–2027 Eligibility Snapshot
For employers and foreign professionals: Malaysia’s revised Employment Pass policy applies to new and renewal applications submitted from 1 June 2026. The minimum monthly basic salary is RM20,000 for Category I, RM10,000 for Category II and RM5,000 for Category III. The revised framework also addresses employment duration and succession planning for Categories II and III. Salary alone does not establish eligibility: company registration, the expatriate position, qualification and supporting documents remain subject to the relevant authorities’ assessment.
Who sponsors the Employment Pass? The Malaysian employer sponsors the EP. The employer must be registered with the Expatriate Services Division (ESD) before filing. An agent can prepare and coordinate the application, but does not replace the sponsoring employer or ESD registration.
How PHP can assist: Review your Malaysian company and proposed role, check supporting documents, assess the appropriate EP category and coordinate the application process. Approval remains at the authorities’ discretion. Refer to the official ESD policy announcement and government FAQ before applying.
Why is Malaysia the Perfect Destination for Your Business?
Malaysia’s strategic location at the heart of Southeast Asia, combined with a resilient economy, makes it one of the most attractive destinations for business incorporation. In 2023 alone, the country recorded USD 69.5 billion in approved investments and USD 39.7 billion in actual foreign direct investment, showcasing strong global investor confidence. With a highly educated workforce and targeted government incentives in high-growth sectors such as semiconductors, data centers, renewable energy, advanced manufacturing, and biotechnology, Malaysia provides a fertile ground for
Related Read: Work Permit Requirements for Investors Incorporating a Company in Malaysia
How Can I Be Eligible for a Malaysia Employment Pass (EP)?
To qualify for a Malaysia Employment Pass, foreign professionals must meet several criteria related to their role, salary, experience, and industry. While there is no single published “minimum qualification”, in practice, stronger profiles have higher approval rates.
Working with a local expert or corporate service provider ensures your documentation is aligned with current immigration standards, helping to increase your chances of EP approval.
Malaysia Employment Pass (EP) Categories
There are three categories of the Malaysia Employment Pass, each designed to accommodate professionals at different levels within an organization.
Malaysia Employment Pass Category I
- Minimum monthly salary: RM20,000 and above
- Maximum employment duration: up to 10 years with the same employer, position and category (each pass 1 to 60 months), subject to approval
Malaysia Employment Pass Category II
- Monthly salary: RM10,000 to RM19,999
- Maximum employment duration: up to 10 years with the same employer, position and category (each pass 1 to 60 months), subject to approval
- Succession plan mandatory from 1 January 2027
Malaysia Employment Pass Category III
- Monthly salary: RM5,000 to RM9,999; for applicable manufacturing and manufacturing-related services roles, the minimum is RM7,000
- Maximum employment duration: up to 5 years with the same employer, position and category (each pass 1 to 60 months), subject to approval
- Succession plan mandatory from 1 January 2027
These revised salary bands apply to new and renewal applications submitted from 1 June 2026. Other eligibility and sector-specific requirements may apply. Review the official ESD policy announcement before submitting an application.
Our Malaysia Employment Pass Services
Our dedicated Malaysia immigration team helps both employers and individual applicants manage the EP process from end to end — reducing errors, avoiding delays, and improving approval outcomes.
First, tell us your starting point: (A) employer already registered with ESD and needs help on an EP application, or (B) employer still needs ESD registration before any EP filing. Next steps and documents differ for A and B. Approval remains with the authorities.
How to Apply for a Malaysia Employment Pass (EP): Step-by-Step Guide
For foreign professionals looking to work in Malaysia, the Employment Pass (EP) is the key visa that allows long-term residence and employment in the country. The application process involves multiple stages, including government approvals, documentation, and immigration compliance. This guide breaks down the full process to help you navigate Malaysia’s EP application smoothly.
Step 1: Confirm Eligibility for a Malaysia Employment Pass
To apply for a Malaysia EP, you must be sponsored by a registered Malaysian company. Foreign entrepreneurs may self-sponsor by incorporating their own Sdn Bhd, provided the company meets immigration requirements such as paid-up capital, genuine business activity, and local compliance.
Eligibility depends on:
- A skilled / managerial / technical role
- Salary that fits Category 1, 2, or 3
- Relevant qualifications or experience
- Industry-specific approvals
Step 2: Secure a Job Offer or Incorporate a Malaysian Company
Your EP application must be linked to a Malaysian employer. You must either:
- Receive an employment contract from a Malaysian company, or
- Incorporate your own Sdn Bhd and apply as a director/owner EP applicant
- This step formalizes the employer–employee relationship required for EP submission.
Step 3: Prepare Required Pre-Application Documents
Both employers and applicants should prepare documents early to avoid delays. Applicant documents typically include:
- Passport copy
- Resume / CV
- Academic certificates
- Reference letters (if needed)
- Signed employment contract
Proper documentation significantly improves approval likelihood.
Step 4: Employer Applies for Expatriate Post
Before submitting the EP application, the employer must obtain Expatriate Post (post approval) from the relevant approving body, such as:
- MDEC – IT & digital economy
- MIDA – manufacturing & services
- BiotechCorp – biotechnology
- Bank Negara Malaysia – finance & banking
- Securities Commission – capital markets
- Expatriate Committee (EC) – general sectors not covered above
This step assesses:
- The necessity of hiring a foreigner
- Whether the role requires specialised skills not readily available locally
Companies must justify why the foreign candidate is essential.
Step 5: Gather All Supporting Company Documents
The following documents are required from the sponsoring company:
Step 6: Submit the Application and Await Processing
Once all documents are ready, the employer submits the EP application via the Expatriate Services Division (ESD) portal or other designated authority.
- How long processing takes depends on the facts of the case and the workload of the authorities. Check the current position with the Expatriate Services Division (ESD) or your adviser.
- Important: Applicants must remain outside Malaysia until approval is issued.
- The authorities may request clarifications; timely replies prevent delays.
Step 7: Apply for a Visa with Reference (VDR)
If you are outside Malaysia, apply for a Visa with Reference (VDR) at the nearest Malaysian embassy or consulate. Submit your:
- Passport
- EP approval letter
- Supporting documentation requested by the consulate
This visa allows you to legally enter Malaysia to complete the EP process.
Step 8: Finalize EP Endorsement in Malaysia
After arrival, your employer must help with the EP endorsement, which formalizes your legal employment status.
Steps include:
NOTE: You will still have to submit your passport to the officer at MYXpats. This means that the person whom you grant the rights to assist with this process should be someone you trust. The appointment date should be more than 5 working days after you have made payment.
Starting 1 March 2023, all EP holders of any category can now complete their endorsement at ESD Satellite Centre (ESC). Which is located at Kuala Lumpur International Airport 1 (KLIA1). Applicants need to provide the Confirmation Letter for endorsement.
If unsuccessful, you can complete your endorsement in person at service centers outside KLIA1.
And once you’ve received the sticker on your passport, the employment pass endorsement will be completed. After all these steps, you can enter and exit Malaysia anytime until your visa expires.
Advantages of a Malaysia Employment Pass
Work Pass Holders & Dependant Pass
Employment Pass holders in Categories I and II, and Category III holders whose applications were submitted from 1 June 2026, can apply to bring eligible family members to live with them in Malaysia.
Who Can Join You in Malaysia?
The following family members are eligible for either a Dependent Pass (DP) or a Long-Term Social Visit Pass (LTSVP):
- Spouse
- Children below 18 years old (Dependant Pass); children aged 18 to 25 (Long-Term Social Visit Pass)
- Legally adopted children
- Parents, parents-in-law and a common-law spouse (Long-Term Social Visit Pass)
Check the validity period of each dependant pass with ESD when you apply.
Important Limitation
A Dependant Pass or LTSVP allows your family to reside in Malaysia — but it does NOT allow them to work.
If a dependant wishes to take up employment, they must apply for:
- A Malaysia Employment Pass, or
- A Professional Visit Pass (depending on the role)
Category 3 EP Holders
EP Category III passes issued before 1 June 2026 cannot be used to apply for:
- Dependant Passes
- Long-Term Social Visit Passes
(Category III applications submitted from 1 June 2026 can apply for dependants under the revised policy.)
NOTE: A Dependent Pass and Long-Term Social Visit Pass only allows your family members to reside with you in Malaysia. It does NOT allow your family members to work in Malaysia. If they wish to do so, they too must apply for a Malaysia Employment Pass.
What are the other types of work passes in Malaysia?
There are 4 other types of work passes in Malaysia. You can choose your work pass in Malaysia based on your skills and duration of work.
If you’re unsure which Malaysia work pass best suits your situation, our consultants can assess your eligibility and guide you through the application process. Contact us today for a personalized assessment.
Our 2 Decades of Proven Expertise Will Guide Your Business
With over two decades of experience spanning Malaysia, Singapore, Indonesia, and Hong Kong, we have successfully facilitated the incorporation of more than 2,000 companies across diverse jurisdictions. In Malaysia, we help employers prepare Employment Pass and related filings. Approval is decided by the authorities and is not guaranteed. As trusted advisors, we specialize in leveraging strategic networks and market insights to empower businesses, ensuring seamless incorporation processes and a solid foundation for growth in competitive markets.
Frequently Asked Questions
Moving to Malaysia can be daunting if you’re not familiar with the visa processes – here are the top questions regarding work visa and Employment Pass applications that will clear your doubts!
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