Steps to Apply for Employment Pass in Malaysia
To apply for an EP in Malaysia, these are the general steps:
1) Eligibility Determination
The Applicant must ensure he fulfills the eligibility criteria for the EP category that the Applicant intends to apply for. This includes having a job offer from a Malaysian company, possessing the required qualifications and experience, and meeting the salary threshold.
2) Obtain a job offer
Secure a job offer from a Malaysian employer who will act as the Applicant’s sponsor throughout the EP application process. Similarly, the Applicant can also become his own sponsor of EP should he incorporate his own company in Malaysia.
3) Pre-application documentation
Prepare the necessary documents, which typically include your passport, educational certificates, resume/CV, employment contract, and any other supporting documents requested by the authorities.
4) Employer’s application
Your Employer (sponsor) will submit the EP application on your behalf to the relevant government-approved agency based on the sector. This can be done electronically through the appropriate online portal. Before that, your employer will need to ensure the following requirements by the Ministry of Home Affairs – Immigration Department of Malaysia are satisfied:
The company then needs to apply for an “expatriate post” at one of the following government agencies:
Multimedia Development Corporation – for jobs in the technology sector
Malaysia Industrial Development Authority – for the manufacturing and services sector
Malaysian Biotechnology Corporation – for jobs in the biotechnology sector
Central Bank of Malaysia – for sectors in finance, banking, and insurance
Securities Commission – for the securities and futures market sectors
Expatriate Committee – for sectors that are not under the above
Prior approval is needed as the Malaysian government currently has strict regulations imposed on the number of foreign workers that a Malaysian-based company can employ.
If you intend to hire foreigners under a Malaysian company, they are required to prove to the authority why the chosen foreigners are important to the position and how can they contribute.
The companies will also need to state reasons why a local is unable to fill the position. Before proceeding with the Malaysia employment pass application, companies must request a quota from the Immigration Department.
5) Supporting documents
Ensure that all required supporting documents, such as company registration documents, business profiles, and financial statements, are submitted along with the application. To apply for your employment pass in Malaysia, the following documents are required:
Copy of the company’s telephone bill
Copy of the MyKad or passport belonging to the company director
Tenancy or Sale and Purchase Agreement
SSM Form 49 (certified true copy)
SSM Form 9 (certified true copy)
SSM Form 24 (certified true copy)
Copy of the e-SSM printout
Copy of the Local Authorities License if applicable
Other business licenses if applicable
Copy of the latest financial report of the company
Exemption letter from the minimum salary requirement (Category EPIII only)
Other documents which may be requested
6) Application processing
Await the processing of your EP application by the respective agency. If you are a new Applicant, you will need to stay outside of Malaysia, until your application is approved. The processing time can vary, but it typically takes 4 to 8 weeks to receive a decision, upon submission of full documents.
7) Entry visa
If you are outside of Malaysia, you will need to apply for an entry visa/ Visa with Reference at the Malaysian Embassy or Consulate in your home country before traveling to Malaysia.
8) EP endorsement
Upon arrival in Malaysia, the Applicant’s Employer will assist the Applicant in obtaining the EP endorsement on his passport from the Immigration Department. This step formalises the Applicant’s legal status as an EP holder. These are a few of the steps needed to be taken:
Make payment for your passport endorsement. This is for them to generate the employment pass sticker which will be pasted on your passport.
Make a booking with MYXpats Centre to head down for submission of passport. They will physically stick the visa on your passport. If you are unable to go down on your own, you can create an authorisation letter to grant the individual the rights to receive the employment pass on your behalf.
NOTE: You will still have to submit your passport to the officer at MYXpats – this means that the person whom you grant the rights to assist with this process should be someone you trust. The appointment date should be more than 5 working days after you have made payment.
From 1 March 2023 onwards, all foreign professionals holding the Employment Pass (Categories I, II, III) can now complete their endorsement at ESD Satellite Centre (ESC), Kuala Lumpur International Airport 1 (KLIA1). Applicants need to provide the Confirmation Letter for endorsement.
If unsuccessful, endorsement will be done over the counter at the service centres outside of KLIA1.
The employment pass endorsement will be completed once you have received the sticker on your passport. After all these steps, you can enter and exit Malaysia anytime until your visa expires.