Foreign professionals seeking to work in Malaysia must obtain an Employment Pass (EP), which requires securing a job with a Malaysian employer first. The EP is one of several work permits issued by the Malaysian government and is regulated under Section 60K of the Malaysian Employment Act 1955. Staying updated on immigration policies is crucial, as regulations and requirements frequently evolve.
Why is Malaysia the Perfect Destination for Your Business?
Malaysia’s thriving economy and strategic Southeast Asian location make it an attractive destination for professionals aged 40-60 seeking opportunities under the Malaysia Employment Pass (EP) by ESD. In 2023, the nation secured $69.5 billion in approved investments, with $39.7 billion in actual foreign investments, underscoring its robust business ecosystem. Key industries like semiconductors, renewable energy, and biotechnology offer ample opportunities.
Related Read: Work Permit Requirements for Investors Incorporating a Company in Malaysia
How Can I Be Eligible for a Malaysia Employment Pass (EP)?
In order to be eligible and have a Malaysian EP, you must meet the following criteria.
The Malaysia Employment Pass (EP) Categories
There are three distinct categories of the EP in Malaysia to cater to different professional roles and skill levels within a company. Here is an overview of each category and its specific requirements:
Our Malaysia Employment Pass Services
Our dedicated team of professionals is here to make the process smooth and hassle-free for both employers and employees. We offer personalized guidance and support tailored to your needs for Malaysia EP application. No matter if you’re an employer seeking to sponsor foreign talent, or an individual looking to secure work in Malaysia. We understand the complexities involved and our goal is to simplify it for you, offering clarity and peace of mind.
Experienced Business Consultants
Our 2 Decades of Proven Expertise Will Guide Your Business
With over two decades of experience spanning Malaysia, Singapore, Indonesia, and Hong Kong, we have successfully facilitated the incorporation of more than 2,000 companies across diverse jurisdictions. In Malaysia, our expertise is reflected in our high success rate for securing work permits and navigating complex regulatory requirements, demonstrating our commitment to client success. As trusted advisors, we specialize in leveraging strategic networks and market insights to empower businesses, ensuring seamless incorporation processes and a solid foundation for growth in competitive markets.
Steps to Apply for Employment Pass in Malaysia
The following outlines the general steps for applying for an Employment Pass (EP) in Malaysia.
Step 1: Eligibility Determination
To apply for a Malaysia Employment Pass (EP), the applicant must meet specific eligibility criteria. This includes securing a valid job offer from a registered Malaysian company, possessing the necessary qualifications or experience for the role, and meeting the minimum salary thresholds: RM10,000 for EP I, RM5,000–RM9,999 for EP II, and RM3,000–RM4,999 for EP III. The employing company must also have an approved expatriate quota from the Expatriate Services Division (ESD) or relevant agencies. Additionally, the applicant must pass a medical examination and have a clean legal record. Meeting these requirements ensures a smooth and successful application process.
Step 2: Obtain a Job Offer
To apply for a Malaysia Employment Pass (EP), the applicant must secure a job offer from a registered Malaysian employer, who will act as the sponsor throughout the EP application process. Alternatively, the applicant can self-sponsor the EP by incorporating their own company in Malaysia, provided all regulatory requirements are met. This sponsorship is a critical component of the application, as it demonstrates the legitimacy of the employment arrangement and ensures compliance with immigration regulations.
Step 3: Pre-Application Documentation
Prepare all the necessary documents to support your application, which typically include your passport, educational certificates, resume or CV, and a signed employment contract. In addition, ensure you gather any other supporting documents that may be specifically requested by the authorities, such as letters of reference, proof of professional qualifications, or other relevant paperwork, depending on the requirements for your Employment Pass category.
Step 4: Employer’s Application
Your Employer (sponsor) will submit the EP application on your behalf to the relevant government-approved agency based on the sector.
You can do this electronically through the appropriate online portal. But first, your employer has to ensure the requirements by the Ministry of Home Affairs – Immigration Department of Malaysia.
The company then needs to apply for an “expatriate post” at one of the following government agencies:
- 1
Malaysia Digital Economy Corporation (MDEC) – for jobs in the technology sector
- 2Malaysia Industrial Development Authority – for the manufacturing and services sector
- 3Malaysian Biotechnology Corporation – for jobs in the biotechnology sector
- 4
Central Bank of Malaysia – for sectors in finance, banking, and insurance
- 5Securities Commission – for the securities and futures market sectors
- 6Expatriate Committee – for sectors that are not under the above
Step 5: Supporting Documents
Ensure that all required supporting documents, such as company registration documents, business profiles, and financial statements, are submitted along with the application. Where you will need the following documents to apply for your employment pass in Malaysia.
Step 6: Application Processing
After submitting your Employment Pass application, you must wait for processing by the relevant agency, such as the Expatriate Services Division (ESD) or Immigration Department of Malaysia. New applicants are required to remain outside of Malaysia until approval is granted. Processing typically takes 4 to 8 weeks from the submission of all required documents, though delays may occur if additional information is needed. It is important to monitor your application status and promptly address any queries from the authorities to avoid further delays. Once approved, you can proceed with obtaining a Visa with Reference and finalizing preparations to enter Malaysia.
Step 7: Entry Visa
If you are currently outside Malaysia, it is necessary to apply for an entry visa, commonly referred to as a Visa with Reference, before traveling to the country. This visa serves as authorization to enter Malaysia and is linked to your Employment Pass application. You can apply for the visa at the Malaysian Embassy or Consulate located in your home country. During the application process, you may need to provide supporting documents such as your passport, a copy of your Employment Pass approval letter, and any additional paperwork specified by the embassy or consulate. It is advisable to confirm the specific requirements and processing times for your location to ensure a smooth and timely application process.
Step 8: EP Endorsement
Upon arrival in Malaysia, the Applicant’s Employer will assist the Applicant in obtaining the EP endorsement on his passport from the Immigration Department. This step formalises the Applicant’s legal status as an EP holder. These are a few of the steps needed to be taken:
NOTE: You will still have to submit your passport to the officer at MYXpats. This means that the person whom you grant the rights to assist with this process should be someone you trust. The appointment date should be more than 5 working days after you have made payment.
Starting 1 March 2023, all EP holders of any category can now complete their endorsement at ESD Satellite Centre (ESC). Which is located at Kuala Lumpur International Airport 1 (KLIA1). Applicants need to provide the Confirmation Letter for endorsement.
If unsuccessful, you can complete your endorsement in person at service centers outside KLIA1.
And once you’ve received the sticker on your passport, the employment pass endorsement will be completed. After all these steps, you can enter and exit Malaysia anytime until your visa expires.
Advantages of a Malaysia Employment Pass
Work Visa Holders & Dependent Pass
Good news! Most Employment Pass holders (Category 1 & 2) can relocate with family.
Parents, spouses and children under 21 (including those legally adopted) can join you. With either a Dependent Pass or a Long-Term Social Visit Pass (valid for up to 5 years). However, those with a Category 3 Malaysian EP are ineligible for Dependent Passes or Long-Term Social Visit Passes.
What are the other types of work Visas in Malaysia?
There are 4 other types of work visas in Malaysia. You can choose your work visa in Malaysia based on your skills and duration of work.
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