Employment Pass Application in Malaysia

• For individuals who possess specific skill set in a technical or managerial position
• Minimum validity period of 2 years
• Divided into 3 employment pass – Category I, II, and III

Temporary Employment Pass (TEP)

• For individuals with a monthly drawn salary of less than RM5,000
• Applicable for employees with an employment period of less than 2 years
• Requirements to apply for TEP include:
• • Must work in the following sectors
    • Construction
    • Plantation
    • Agriculture
    • Services
    • Manufacturing
  • Must be from the following countries
    • Bangladesh – only allowed to work in plantation sector via government agencies
    • Cambodia
    • India – not allowed to work in manufacturing sector
    • Indonesia – male citizens allowed to only work in manufacturing sectors whilst females are allowed to work in all sectors
    • Kazakhstan
    • Laos
    • Myanmar
    • Nepal
    • Philippines – female citizens are not allowed to work in any sectors
    • Sri Lanka
    • Thailand
    • Turkmenistan
    • Uzbekistan
    • Vietnam
  • Must be 18 years old but below 45 years old during application time
  • Is deemed fit and healthy to work by the approved medical centre
  • Have undergone Immigration Security Clearance (ISC) verification

Professional Visit Pass (PVP)

• For skilled foreign worker who intend to provide service to a company in Malaysia on behalf of a foreign company
• Usually for a short-term attachment
• Issued for a minimum of 6 months
• Must not exceed 12 months
• Extendable for a period of 12 months – only possible if the foreign worker has served a cooling period or break of 3 months outside of this country after the initial 12 months
• Usually applied for the following activities
• • Attending a training
  • Visiting or invited by lecturer or professor
  • As a research assistant
  • Attending a seminar or as a training speaker
  • Volunteer services
• Requirements to apply for the PVP include:
  • Minimum of a Bachelor’s degree and above
  • Must have a number of years of working experience in the chosen industry or position applied
  • Should have a foreign company (home country) that employs the expatriate and the salary must be borne by the home company
  • Allowances, fringe benefits, or stipend may be given to the expat during the course of time, but it may be subjected to tax

Should be fluent in English/ Bahasa Malaysia

Qualifications – bachelor’s degree or higher

Diploma holders must have at least five years of work experience in the relevant field

Technical certification or equivalent holders must have at least seven years of work experience in the relevant field

Status as an SSM-registered director

Copy of the company’s telephone bill

Copy of the MyKad or passport belonging to the company director

Tenancy or Sale and Purchase Agreement

SSM Form 49 (certified true copy)

SSM Form 9 (certified true copy)

SSM Form 24 (certified true copy)

Copy of the e-SSM printout

Copy of the Local Authorities License if applicable

Other business licenses if applicable

Copy of the latest financial report of the company

Exemption letter from the minimum salary requirement (Category EPIII only)

Other documents which may be requested

Multimedia Development Corporation – for jobs in the technology sector

Malaysia Industrial Development Authority – for the manufacturing and services sector

Malaysian Biotechnology Corporation – for jobs in the biotechnology sector

Central Bank of Malaysia – for sectors in finance, banking, and insurance

Securities Commission – for the securities and futures market sectors

Expatriate Committee – for sectors that are not under the above

Company Profile Registration
Companies are required to submit all expat-related information required by the authority online via the Expatriate Services Division (ESD) website. It is important that companies receive approval before hiring foreign workers.

The Letter of Understanding must be completed and printed out before you make an appointment with ESA to complete the registration process. Once the registration is successful, you can then submit all expatriate application, including the employment pass.

Projection of expat recruitment
The hiring company has to submit a projection of its expat talent requirements to the ESD as a step to ensure the company’s planning and estimation for the number of foreign talents is realistic.

Submission of the Malaysia employment pass application
Foreign workers are not allowed to apply for work passes themselves – this must be done by the hiring company. Once all relevant documents are received along with the application, the authority will review the application and issue the employment pass if all documents are approved.

• Passport copy
• Entry stamp
• Flight tickets

Note that more information and documents may be required – those will be indicated in the portal.

Make payment for your passport endorsement. This is for them to generate the employment pass sticker which will be pasted on your passport.

Make a booking with MYXpats Centre to head down for submission of passport. They will physically stick the visa on your passport. If you are unable to go down on your own, you can create an authorisation letter to grant the individual the rights to receive the employment pass on your behalf.

NOTE: You will still have to submit your passport to the officer at MYXpats – this means that the person whom you grant the rights to assist with this process should be someone you trust.
The appointment date should be more than 5 working days after you have made payment.

You complete your employment pass endorsement once you have received the sticker on your passport. Now, you are able to enter and exit Malaysia anytime until your visa expires.