What’s in this article
Malaysia’s growing economy and tax incentives have drawn many investors who have decided to set up a company in Malaysia. Whether you are a business owner or a professional seeking employment in Malaysia, it is important to understand the types of work pass available and the process for employment pass application.
This article will run through a deep dive into the conditions, requirements, and application process for employing foreign workers, to give some insight into our employment pass services.
Requirements for Employers Hiring Foreign Workers
Before hiring foreign workers, employers will need to consider several terms and conditions highlighted by the Ministry of Home Affairs – Immigration Department of Malaysia:
1. The foreign workers are only allowed to work within these sectors:
- Manufacturing
- Construction
- Plantation
- Agriculture
- Services
2. Employers must first obtain the quota to hire foreign workers from the Ministry of Home Affairs, One Stop Centre (OSC)
3. Foreign workers must be the age of at least 18 years old or above but below 45 years old at the time the application is made
4. The certified PASS for Immigration Security Clearance (ISC) can be retrieved at the source country based on this list.
5. The foreign workers must be deemed fit and healthy as approved by the medical centre in the source country based on this list.
6. The foreign workers must not be one of those listed foreign individuals who are prohibited from entering Malaysia under Section 8(3) of the Immigration Act 1963.
Types of Work Passes in Malaysia
For more information about the types of work passes in Malaysia, check out our Comparative Guide to Malaysia Work Visas. Below is a summary of the three types of Malaysia employment passes:

Requirements for Applicants to get a Work Pass in Malaysia
Before securing employment in Malaysia, there are some requirements that you should take note of, which include:
Work passes in Malaysia in general last between six months and five years. This depends on the type of pass the employee has and the duration of the work. Dependants of the work pass holder, who are above 21 years, have to apply for their permits if they would like to work in Malaysia. Dependants pass holders above 21 years old who followed their family into the country have to apply for their permits if they would like to work in Malaysia.
Qualifications Required for a Malaysia Work Pass
The eligibility criteria for a Malaysia Work Pass are listed below:
Skilled Workers
Shareholders and Directors
Documents Required for Malaysia Employment Pass Application
To apply for your employment pass in Malaysia, the following documents are required:
Employment Pass Application Process in Malaysia
The company needs to apply for an “expatriate post” at one of the following government agencies:
This prior approval is needed as the Malaysian government has currently has strict regulations imposed on the number of foreign workers that a Malaysian-based company can employ. If you intend to hire foreigners under a Malaysian company, they are required to prove to the authority on why the chosen foreigners are important to the position and how can they contribute.
The companies will also need to state reasons on why a local is unable to fill the position. Before proceeding with the Malaysia employment pass application, companies must request a quota from the Immigration Department.
The steps for applying a Malaysia employment pass are as follows:
What to Do After Employment Pass is Approved in Malaysia?
After getting your Malaysia employment pass approved by the authorities, you can enter the country to finalise the process. Some nationalities require a visa to initially enter the country.
Here are the generic steps to get your employment pass visa on your passport after entering the country.
From 1 March 2023 onwards, all foreign professionals holding the Employment Pass (Categories I, II, III) can now complete their endorsement at ESD Satellite Centre (ESC), Kuala Lumpur International Airport 1 (KLIA1). Applicants need to provide the Confirmation Letter for endorsement.
If unsuccessful, endorsement will be done over the counter at the service centres outside of KLIA1.
FAQs
The 3 categories of employment pass are as follows:
Category I (EPI) – for applicants who earn a fixed monthly salary of at least RM10,000 and a valid employment contract for a minimum of 5 years.
Category II (EPII) – for applicants who earn a fixed monthly salary of at least RM5,000 up to RM9,999 and a valid employment contract of 2 years.
Category III (EPIII) – for applicants who earn a fixed monthly salary of between RM3,000 to 4,999 and a valid employment contract period not exceeding 12 months.
Yes, an appeal can be lodged 14 days after receiving notice of the decision for your initial application.
The current regulations regarding the Employment Pass do not bar anyone from receiving one on the basis of nationality. Anyone who meets all of the relevant criteria may receive it. Therefore, any eligible person from any country may receive an Employment Pass.
Hi ,
How are you there ?
My name is Gurmat Singh Aulakh .
You can call me Jasson.( It’s My nick name…!)
I’m from India.
I have successfully done my Masters of Science (M.Sc) in Information Technology in December 2018.
I’m looking for a company to provide me an employment pass in IT industry.
I’m sending my Resume and other Educational Credentials along with this mail.
Please find it thoroughly..
Thank you.
I would love to hear from you soon….
Kind Regards
Jasson Aulakh
Hi Jason,
Great to hear from you & congrats on completing your MSc in IT!
We can assist in securing your Malaysia employment pass if you would like to incorporate your own company in Malaysia.
However, if you are looking to work for a company in Malaysia, the EP application is done by the employer.
Hope this clarifies! Should you require incorporation with EP application, or would like to discuss how to secure your EP application, you can WhatsApp us here:
https://wa.me/6584833084
Best Regards,
Paul
I am working in Bangladesh as a researcher of last 24 years. Now i wish to migrate to Malaysia to obtain a Employment Pass Catagory 1/2. Need your cooperation.
Hi Mohammad Syedul,
Do reach out to us on WhatsApp so we can help with your Malaysia EP application. Hear from you soon!
https://wa.me/6584833084
Best Regards,
Paul