Foreign professionals who intend to work in Malaysia must obtain an Employment Pass (EP), which is issued by the Malaysian government to individuals who have secured employment with a registered Malaysian company. The EP is regulated under Section 60K of the Malaysian Employment Act 1955 and is one of the primary work permits for expatriates entering the Malaysian workforce.
As immigration regulations and EP criteria are subject to change, it is important for employers and foreign applicants to stay updated with the latest requirements to ensure a smooth application process. Working with an experienced relocation or corporate service provider can help navigate these changes and improve the chances of approval.
Why is Malaysia the Perfect Destination for Your Business?
Malaysia’s strategic location at the heart of Southeast Asia, combined with a resilient economy, makes it one of the most attractive destinations for business incorporation. In 2023 alone, the country recorded USD 69.5 billion in approved investments and USD 39.7 billion in actual foreign direct investment, showcasing strong global investor confidence. With a highly educated workforce and targeted government incentives in high-growth sectors such as semiconductors, data centers, renewable energy, advanced manufacturing, and biotechnology, Malaysia provides a fertile ground for
Related Read: Work Permit Requirements for Investors Incorporating a Company in Malaysia
How Can I Be Eligible for a Malaysia Employment Pass (EP)?
To qualify for a Malaysia Employment Pass (EP), foreign professionals must meet several key criteria based on skill level, job role, and sector requirements. While the government does not list an official minimum qualification, candidates with strong academic backgrounds and relevant work experience have a significantly higher approval rate.
Working with a local expert or corporate service provider ensures your documentation is aligned with current immigration standards, helping to increase your chances of EP approval.
Malaysia Employment Pass (EP) Categories
There are three categories of the Malaysia Employment Pass, each designed to accommodate professionals at different levels within an organization.
Malaysia Employment Pass Category 1
- Roles: CEOs, Directors, Project Managers, Technical Leads
- Salary: Minimum RM10,000/month
- Contract: Up to 5 years
- Renewable: Yes
- Eligible to hire a Foreign Domestic Helper: Yes
Malaysia Employment Pass Category 2
- Roles: Marketing Managers, Architects, Investment Managers, Lecturers
- Salary: RM5,000 to RM9,999/month
- Contract: Up to 2 years
- Renewable: Yes
- Eligible to hire a Foreign Domestic Helper: Yes
Malaysia Employment Pass Category 3
- Roles: Designers, Food Technologists, Craftsmen, Technicians
- Salary: RM3,000 to RM4,999/month
- Contract: Up to 2 years
- Renewable: Limited to 2 renewals
- Eligible to hire a Foreign Domestic Helper: No
Our Malaysia Employment Pass Services
Our dedicated team of professionals is here to make the process smooth and hassle-free for both employers and employees. We offer personalized guidance and support tailored to your needs for Malaysia EP application. No matter if you’re an employer seeking to sponsor foreign talent, or an individual looking to secure work in Malaysia. We understand the complexities involved and our goal is to simplify it for you, offering clarity and peace of mind.
How to Apply for a Malaysia Employment Pass (EP): Step-by-Step Guide
For foreign professionals looking to work in Malaysia, the Employment Pass (EP) is the key visa that allows long-term residence and employment in the country. The application process involves multiple stages, including government approvals, documentation, and immigration compliance. This guide breaks down the full process to help you navigate Malaysia’s EP application smoothly.
Step 1: Confirm Eligibility for a Malaysia Employment Pass
To apply for an EP, you must be sponsored by a Malaysian employer. Alternatively, foreign entrepreneurs may incorporate their own company in Malaysia and self-sponsor the EP, provided they meet all incorporation and immigration requirements.
Step 2: Secure a Job Offer or Incorporate a Malaysian Company
To apply for a Malaysia Employment Pass (EP), the applicant must secure a job offer from a registered Malaysian employer, who will act as the sponsor throughout the EP application process. Alternatively, the applicant can self-sponsor the EP by incorporating their own company in Malaysia, provided all regulatory requirements are met. This sponsorship is a critical component of the application, as it demonstrates the legitimacy of the employment arrangement and ensures compliance with immigration regulations.
Step 3: Prepare Required Pre-Application Documents
Typical documents include:
- Copy of passport
- Resume or CV
- Academic qualifications
- Signed employment contract
- Letters of reference or professional certifications (if required)
Having these ready will ensure a faster and more organized submission process.
Step 4: Employer Applies for Expatriate Post
Before submitting the EP application, the employer must apply for an Expatriate Post via the relevant sector-specific agency, including:
- 1
MDEC – for ICT and digital economy roles
- 2
MIDA – for manufacturing and services
- 3
BiotechCorp – for biotechnology roles
- 4
Bank Negara Malaysia – for finance, banking, insurance
- 5
Securities Commission – for capital markets
- 6
Expatriate Committee (EC) – for roles not covered under the above
Step 5: Gather All Supporting Company Documents
The following documents are required from the sponsoring company:
Step 6: Submit the Application and Await Processing
Once all documentation is complete, the EP application is submitted to the Expatriate Services Division (ESD) or another designated authority.
- Processing time: 4 to 8 weeks
- Important: Applicants must remain outside Malaysia until approval is granted
- Stay alert for follow-up queries or clarifications from the authorities to prevent delays
Step 7: Apply for a Visa with Reference (VDR)
If you are outside Malaysia, apply for a Visa with Reference (VDR) at the nearest Malaysian embassy or consulate. Submit your:
- Passport
- EP approval letter
- Supporting documentation requested by the consulate
This visa allows you to legally enter Malaysia to complete the EP process.
Step 8: Finalize EP Endorsement in Malaysia
After arrival, your employer must help with the EP endorsement, which formalizes your legal employment status.
Steps include:
NOTE: You will still have to submit your passport to the officer at MYXpats. This means that the person whom you grant the rights to assist with this process should be someone you trust. The appointment date should be more than 5 working days after you have made payment.
Starting 1 March 2023, all EP holders of any category can now complete their endorsement at ESD Satellite Centre (ESC). Which is located at Kuala Lumpur International Airport 1 (KLIA1). Applicants need to provide the Confirmation Letter for endorsement.
If unsuccessful, you can complete your endorsement in person at service centers outside KLIA1.
And once you’ve received the sticker on your passport, the employment pass endorsement will be completed. After all these steps, you can enter and exit Malaysia anytime until your visa expires.
Advantages of a Malaysia Employment Pass
Work Visa Holders & Dependent Pass
Good news! Most Employment Pass holders (Category 1 & 2) can relocate with family.
Parents, spouses and children under 21 (including those legally adopted) can join you. With either a Dependent Pass or a Long-Term Social Visit Pass (valid for up to 5 years). However, those with a Category 3 Malaysian EP are ineligible for Dependent Passes or Long-Term Social Visit Passes.
NOTE: A Dependent Pass and Long-Term Social Visit Pass only allows your family members to reside with you in Malaysia. It does NOT allow your family members to work in Malaysia. If they wish to do so, they too must apply for a Malaysia Employment Pass.
What are the other types of work Visas in Malaysia?
There are 4 other types of work visas in Malaysia. You can choose your work visa in Malaysia based on your skills and duration of work.
If you’re unsure which Malaysia work visa best suits your situation, our visa consultants can assess your eligibility and guide you through the application process. Contact us today for a personalized assessment.
Our 2 Decades of Proven Expertise Will Guide Your Business
With over two decades of experience spanning Malaysia, Singapore, Indonesia, and Hong Kong, we have successfully facilitated the incorporation of more than 2,000 companies across diverse jurisdictions. In Malaysia, our expertise is reflected in our high success rate for securing work permits and navigating complex regulatory requirements, demonstrating our commitment to client success. As trusted advisors, we specialize in leveraging strategic networks and market insights to empower businesses, ensuring seamless incorporation processes and a solid foundation for growth in competitive markets.
Frequently Asked Questions
Moving to Malaysia can be daunting if you’re not familiar with the visa processes – here are the top questions regarding work visa and Employment Pass applications that will clear your doubts!
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