• At the point of company incorporation in Malaysia, the first company secretary shall be named in the Articles of Association. When this is done, the appointment is effective from the date of incorporation.
  • Any subsequent appointment of a company secretary apart from first secretary will be done by the board which only requires formal board resolution.
  • The appointment of the company secretary is recorded on Form 49 which is filed with the Registrar of Companies within 30 days of receiving the Certificate of Incorporation.
  • The Registrar of Companies shall enter the details of the Company secretary register book of the company.

Companies with larger operations may need more than one company secretary. The Companies Act allows the appointment of more than one company secretary. Large companies that have other branches across the globe can register several company secretaries for easier handling of legal matters across borders.