Every Sdn Bhd company in Malaysia is required to hire a company secretary. This is because a company secretary is the only person in a company who is authorized to perform specific tasks which are essential to the company that no one else in the company is ever allowed to carry out.
Company secretaries play crucial roles within any company in Malaysia. Company secretaries are usually assigned important responsibilities and much power because they are indispensable to the company. Company secretaries are also expected to be ethical at all times because of the magnitude of the duties they undertake.
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Information About Company Secretaries in Malaysia
Every company registered as a private limited (Sdn Bhd) company in Malaysia is required to appoint a company secretary, who is also known as a corporate secretary). The company secretary of a Malaysian company is required to be a natural person as well as a resident of Malaysia. The roles and duties of a company secretary in Malaysia are defined by the Malaysian Association of Company Secretaries (MACS), with whom licenses are governed and regulated by the Companies Commission of Malaysia (SSM). All company secretaries in Malaysia must be licensed by the SSM.
Company secretaries are expected to portray professionalism and competence at all times. They also assist in the process of company formation and registration. Those who have decided to register a company in Malaysia must engage the services of a company secretary to help them complete the company registration process. Company secretaries are also expected to keep the directors adequately informed about the developments of the company. In addition, they are also expected to maintain an effective internal control system that ensures proper maintenance of details related to statutory registration and the company’s record books.
The company secretary is also to ensure that all laws and regulations as well as all national laws governing the company are followed. Company secretaries also ought to attend all board meetings. If such is not possible, the company secretary is to find a representative to attend on their behalf. The company secretary or the company secretary’s representative must not be left out of the company meeting because if such were to be the case, it would jeopardize the duties and responsibilities of the company secretary with regard to the preparation of resolutions and meeting minutes. A company secretary is accountable for all the most important operations of a company. Therefore, the company secretary should always report any problems which may be noticed.