How to Get Business Registration Number in Malaysia?

Every company in Malaysia will obtain a business registration number when they have successfully incorporated with the Companies Commission of Malaysia – Suruhanjaya Syarikat Malaysia (SSM). This number will be valid for the entirety of the company’s lifetime.

This guide will share more about you can obtain and find your business registration number.

To differentiate the companies, every country has a set of numerical values to identify the companies that operate in the jurisdiction – Malaysia is no different.

Previously, a Malaysia-registered company was issued a 7 digit number with an alphabet. However, starting from October 2019, SSM has decided to change the format to 12 digits, starting from the year of incorporation without any alphabets included.

Here are the examples of the current and past business registration number:

The new format follows the following breakdown to derive the 12 digits:

The type of business entity is listed below:

A business registration number is unique and is normally generated once an entity is successfully incorporated.
Every registration number will initially be seen in Section 15 – Notice of Registration furnished by the Companies Commission of Malaysia (SSM) once an incorporation is successful. Then, all Company related documents printed via the official Companies Commission of Malaysia (SSM) website will also state the company registration number.

Aside from identifying the different businesses in Malaysia, the business registration number is important when carrying out formal applications with the government and other administrative matters.
For instance, this number will be used in the following scenarios:

In order for an entity to register such profiles, a registration number is always required for the agency to identify the Company in government official website to ensure its legitimacy.

Even though an entity is running an online business, according to the Malaysia Consumer Protection Regulations 2012, the entity must indicate the Company’s business registration number in its official website to avoid the consumers being scammed.

To obtain this business registration number, the first step is to register your company. There are few steps involved and after completing all steps, only then you will acquire the business registration number and you may kick start your business thereafter.

Here are the steps to get your business registration number:

An entity must have a unique proposed name with specific definition which is required to be submitted for the Companies Commission of Malaysia (SSM) to approve. This stage cost MYR 50 for each application made.

Once the proposed name is approved, an entity can then proceed with the next step which is completing the incorporation form within the next 30 days. In this stage, each stakeholder passport/identification card must be uploaded for the Companies Commission of Malaysia (SSM) to assess.

Each application made for this stage will cost MYR 1,010. The SSM will require 3 to 5 working days to assess the application made before they finalise the status.

Once the incorporation application is approved, the appointed Company Secretary have the documents listed below:

• Company profile
• Section 14 – Superform [Application for registration of a Company]
• Section 15 – Notice of Registration [Certificate issued by SSM to confirm the Company is successfully incorporated]
• Section 17 – Certificate of Incorporation
• Section 46 – Particular of registered address
• Section 58 – Particular of directors
• Section 58 & 236 (2) – Appointment of first Company Secretary
• Section 78 – Particular of shareholders and shares

These documents are where the Company unique registration number will appear and can be used for the Company to initiate any official tasks.