Company Secretarial Services
Company secretarial services in Malaysia include but are not limited to the following: maintenance of books and minutes for the purposes of registration, safekeeping of the common seal of the company, monitoring and ensuring of compliance with the business laws in force in Malaysia today, printing and distribution of notices and other important company documents, management and distribution of all official mail received by the company, management of emails and email alerts for the purposes of legal compliance, filing of returns with SSM, providing documents for the application for one or more business licenses, providing advice related to business licenses, and ensuring that the company adheres to all existing guidelines on matters related to taxation, auditing, and accounting.
Company Secretary Service Fees in Malaysia and in Other Countries
No matter where the location in which company secretary services are performed, the fees which are charged are dependent on the complexity and importance of the services which are performed. In Malaysia, the fees to be paid can be as little as approximately RM50 for the filing of statutory forms to as much as around RM1,000 for the preparation of an Extensible Business Reporting Language (XBRL) report which is to be submitted to SSM via the use of the Malaysian Business Reporting System (MBRS) portal.
Just as is the case in Malaysia, Hong Kong’s company secretary services are required before a company may begin operating in Hong Kong. The least expensive company secretarial services in Hong Kong are those regarding application for a trade name, registration of a branch office, application for dormant status, creation of a written resolution for an annual general meeting, and the preparation of a Significant Controllers Register. The fees for each of these tasks are around HK$500. At the other end of the scale, it costs approximately HK$1,900 for a change of company name; this fee includes articles of association, share certificates, a new common seal, certain government fees, and other costs.
Corporate secretarial services are also a legal requirement in Singapore prior and during the operation of a company there. The corporate secretarial service in Singapore which is typically the least expensive is that of changing directors, company secretaries, or the registered office address. These services usually cost around S$100 each. However, the compilation of unaudited financial statements is significantly more expensive; this will usually cost an amount close to S$1,200.
After currency conversion, one can clearly see that in general, company secretary services in Malaysia are more expensive than those of Hong Kong but less expensive than those of Singapore.