Post-incorporation of a Private Limited Company (Sdn. Bhd.)
Once the Company is successfully incorporated, the Company Secretary should furnish you the documents below:
- Section 14 – Superform [Application for registration of a Company]
- Section 15 – Notice of Registration [Certificate issued by SSM to confirm the Company is successfully incorporated]
- Section 17 – Certificate of Incorporation
- Section 46 – Particular of registered address
- Section 58 – Particular of directors
- Section 58 & 236 (2) – Appointment of first Company Secretary
- Section 78 – Particular of shareholders and shares
The documents above are crucial for the Company to initiate:
Bank account opening
Application of general license with local town hall
Registration of Employees Provident Fund (EPF) profile (required to register within 7 days from when Company first hire an employee)
Registration of Social Security Organisation (SOCSO) profile (required to register within 30 days from when Company first hire an employee)
Registration with Inland Revenue Board – Lembaga Hasil Dalam Negeri (LHDN)
Bank account opening
We have a special package to introduce a banker to our clients in order to initiate the Company bank account opening. The banks vary from OCBC, AmBank, UOB and HSBC. The minimum deposit amount is normally around MYR 50,000 to MYR 80,000 depending on which bank you prefer.
These bankers will guide you from filling up the forms, checking to ensure all information are accurate and confirming the directors can proceed to sign the forms. Once signed, you will need to mail the original signed forms to us, the Company Secretary for Certified True Copy (CTC) procedure.
Our team will then send the CTCed documents to banker for them to proceed with the bank account opening. All these can be done remotely, and you do not have to be physically present in Malaysia. All communications will be done via email, WhatsApp and even Google Meet for KYC purpose (depending on your preference).
Application of license
Before a business can legally start operating, they are liable to comply with some form of licensing which can be a general license, an industry/ sector specific license or activity specific license. The business license is required by legislation and administered by various government agencies, statutory bodies, and local authorities.
Commonly, once a Company has engaged to rent out an office, they are required to apply for business premise license and signboard license from the respective state authorities.
For example, the Company decided to operate in Wisma UOA, Kuala Lumpur, the license can be obtained with The Kuala Lumpur City Hall – Dewan Bandaraya Kuala Lumpur (DBKL). The cost depends on the square feet of the office rented. A floor plan information is needed to submit for the City Hall to assess the fee based on the size. A starting cost from MYR 100 to MYR 1,000, depending on the finalisation of City Hall assessment.
Registration of EPF and SOCSO
The Employees Provident Fund (EPF) and Social Security Organisation (SOCSO) profiles must be registered over the counter. Normally, once a Company begin hiring employees, they may also appoint an internal Human Resource team or a third party. As mentioned above, the Company will need to register these profiles within 7 to 30 days upon hiring employees.
Registration with Inland Revenue Board (LHDN)
This profile is crucial for a Company to complete its annual tax filing as well as submission of monthly tax deduction for employees. This profile can be submitted online by a director, appointed tax agent or appointed Company secretary.
This profile is normally the last to be created because it will need the information below:
Number of employees (including director)
Number of employees with annual income less than MYR 30,000
Number of employees with annual income more than MYR 30,000
Company SOCSO registration number
Company EPF registration number